Bottleneck Check

What is preventing your business from handling more?

That is the first question we ask, and the only one that matters before technology. Clarivus360 answers it with a baseline, a redesigned workflow and a system your team adopts.

Eight questions. Two minutes. A written read on where capacity leaks.

Question 1 of 8

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The operating problem

Growth exposes the limits of how work gets done.

Your business may already own the software it needs. The problem is what happens between systems, teams, documents, approvals and follow-up.

A staffing coordinator at a tidy desk reviews a printed checklist with a pen, a headset beside her keyboard, in soft morning light.

  1. Skilled people spend their days chasing documents and status.

  2. Every new client adds coordination, not margin.

  3. Hiring becomes the default answer to a workflow problem.

Capacity calculator

How many hours does coordination take today?

Set three numbers for one workflow. The math runs in your browser.

200
90
4

Assumptions

  • Manual minutes count every touch on one case: requests, follow-ups, re-entry and status calls.
  • A coordinator month is 160 working hours.
  • The estimate shows today's load only. It does not predict a saving.

Coordination hours per month

300

75 hours per coordinator, about 47% of a 160‑hour month.

cases per month × manual minutes per case ÷ 60 = coordination hours per month. Coordination hours ÷ coordinators = hours per coordinator.

An estimate from your inputs, not a promise.

How we work

Diagnose. Implement. Prove.

  1. Diagnose.

    We baseline one workflow: trigger, steps, systems, roles, handoffs, exceptions, delays. Then we find the constraint. Not every inconvenience deserves a build.

  2. Implement.

    We redesign the work before we automate it, then build and deploy the smallest practical system that clears the constraint. Human review stays where judgment matters.

  3. Prove.

    We measure the new workflow against the original baseline. Expansion happens only when the numbers earn it.

Then we transform: what works in one workflow becomes a smarter operating model.

Explore the Capacity First Method

See it work

From accepted placement to first shift.

Illustrative scenario. Not a client result.

A travel nurse staffing firm. Sixty recruiters. One coordinator per forty open placements. Here is the path one placement takes, today and redesigned.

  1. Placement accepted

    Shared inbox and a spreadsheet.

    One readiness view per placement.

  2. Documents requested

    The coordinator asks three times.

    Missing items requested automatically, the candidate answers once.

  3. Credentials verified

    Expirations found by hand.

    Expirations tracked and flagged ahead.

  4. Client requirements met

    Client checklist lives in email.

    Client requirements checked against the file.

  5. Start date confirmed

    Status given by phone.

    The coordinator confirms, the system informs.

  6. First shift

    Start slips, nobody saw it coming.

    The credentialing lead reviews exceptions, clinical and compliance decisions stay with people.

Measures we agree on first. Blank until a client's baseline exists.
MeasureBaselineAfter
Days from acceptance to ready-to-work________
Manual touches per placement________
Missing-item follow-ups________
Placements per coordinator________

We agree on the measures before we build, and compare against the baseline before we recommend anything else.

Bring one workflow. Leave with a written one-page diagnosis, whether you hire us or not.

Schedule a Strategy Call

30 minutes. Complimentary. One workflow.

Portrait of Andrés Carranza in a navy blazer and light blue shirt.
Andrés Carranza, Founder

Who you work with

Led by an operator who starts with the business.

Andrés Carranza spent more than thirty years inside large organizations, twenty of them in financial services, where execution depended on coordination across marketing, operations, product, legal, compliance and finance. He later helped build the growth engine of a healthcare company that recruited international nurses, and watched how credentialing, testing, documentation and long timelines interact.

“What can we automate? is the wrong first question. What is preventing this business from handling more? is the right one.”

Kellogg's · Pennzoil Quaker State · Shell · BBVA · PNC

About Andrés

Answers

Questions owners ask first.

What does Clarivus360 do?

We find the operational bottleneck limiting a service business, redesign the workflow and implement the system that clears it. AI and automation are often part of the answer. The engagement starts with the business problem.

How long does a first engagement take?

Most first workflows go live within three to six weeks after discovery. Integrations and security review set the pace.

Do you replace our current software?

Rarely. Most bottlenecks live between systems, not inside one. We improve the workflow around the tools you already own before recommending anything new.

Who owns what you build?

You do. Every engagement ends with documentation, training and a handoff. The environment, the code and the data are yours.

What if the workflow should not be automated?

We say so. Not every inconvenience deserves a build, and some decisions should stay with people.

What is limiting your team's capacity today?

Tell us where work slows down, gets repeated, or depends on someone remembering the next step. We will discuss the workflow, the systems involved and whether Clarivus360 can help.

Schedule a Strategy Call

30 minutes. Complimentary. One workflow.

Start the Bottleneck Check

Eight questions. Two minutes. A written read on where capacity leaks.